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Logging In

First, open Chrome or Firefox as your browser. Ensure any ad-blockers are switched off before using our software. Next, go to https://app.videotovoice.com/. You'll be taken the to VIDEO TO VOICE log in page . Enter your log-in details.

How does the bulk edit function work?

The bulk edit function is a good way to apply changes to multiple cue points and descriptions. This function is particularly useful if you need to change the timecode for a selection or all of your descriptions. Using the bulk edit function First, click on the quick navigation feature in the top right of the editor. This will then open up a sidebar containing all the cue points in the script. Click on the light blue bulk edit button to select all the cue points. You can select and deselect individual cue points using the check marks next to them. [...]

⌨️ Using Shortcuts While Scriptwriting

When you are using the editor, take advantage of shortcuts to make the audio description scriptwriting process a whole lot easier. Creating cue points Click a place on the timeline where you would like to add a cue point. Press ENTER to add a cue point. A text block will now appear to the right of the video player. This is where you write your description. Press ESCAPE to confirm your description. You'll see a blue cue point appear in the timeline. Press SPACE to start the player and listen to a preview of your description. Press SPACE again [...]

The editor isn’t showing correctly. What’s up?

First, make sure you are using Chrome or Firefox as your browser. Next, check whether any ad blockers are running. Sometimes, ad blockers can interfere with the editor. Perform a hard refresh: CTRL + R on Windows CMD + R on Mac

The text-to-speech output isn’t working. What’s going on?

So you’ve written your audio description, but don’t hear anything after you’ve generated the text-to-speech file? The cause for this issue is usually due to cue points overlapping in the timeline, as shown in the figure below.

📺 Creating A Video

We’ve now come to the final step of the production process. It’s time to add your new audio to the video. In the project overview, scroll down to the tts file under files. Click on the three dots to the right of the file and select “New Video”. This opens up the new video settings. Select the video from the dropdown menu. Select the mixed audio file from the dropdown menu. Click on “Start”. To download the video, simply click on the link. That’s it! You now have an audio-described video that’s ready to broadcast!

🎧 Mixing & Mastering

It’s now time to mix your text-to-speech output with the original audio track of your video. In the project overview, scroll down to the tts file under files. Click on the three dots to the right of the file and select “Automated Mix”. This opens up the automated mix options. First, select the ducking level. This determines how much the volume of the original audio track is lowered when the audio description voice is active. After that, select the loudness target. This should correspond to the specifications that apply to where your video will be broadcast. Select the original audio [...]

🎤 Creating A Text-To-Speech File

This section is for users who want to produce a text-to-speech audio description. In a few simple steps, you’ll be able to download an audio-described version of your video that’s ready for broadcasting. Let’s get started! First, go to the project overview and scroll down to documents. Next, click on the three dots to the right of your document. Click on “Text-To-Speech”. In the next window, click on “Start”. 👉 The text-to-speech output is now being generated, as indicated by the loading dots in the checklist. ✅ The green check mark shows that the text-to-speech output has been generated. The [...]

📓 Exporting A Script

Once you have finished writing your audio description, you may want to export your script. First, go to the project overview. If you’re still in the editor, you can do so by clicking on the name of your project at the top of the window. When you scroll down to documents, you’ll see your audio description. Next, click on the three dots to the right of your document. Click on “Export Document”. This opens up the export options. If your video has a timecode offset, please enter it here. Check the frame rate is correct. Next, choose the document type [...]

📋 Duplicating A Script

If your video requires different versions of the script, there is no need to duplicate the project or create a new one. Instead, all you have to do is duplicate the document within the project. In essence, one video is one project. For each project, you can create various documents for the same video without needing to duplicate the project or create a new one. 1. Under Documents, click on the three dots to the right of the document you want to duplicate. 2. Next, click on "Duplicate Document". 3. In the next window, select the document type you need [...]

✍️ Creating An Audio Description Script

You’ll now be taken to the editor. In the centre, you’ll see your video. Below, there’s the timeline showing a waveform of the video’s audio. Your lines of audio description will appear on the right. To write your first line of audio description, click on the “+” symbol to the left of the timeline. A text block will now appear on the right. This is where you write your text. Once you have written your text, you can preview what it sounds like by clicking the play button. You can change the voice and the speed using the dropdown menus. [...]

🎞 Creating A New Project

After logging in, you’ll be taken to the overview of all your projects. To create a new project, click on “+ New Project”. Next give your project a title and specify the language. Click on “Create Project”. You’ll now be taken to the project overview. 👉 In the top right corner, there’s a checklist. This shows your progress through the project and what you need to do next. Now it’s time to upload the video you will be working on. To do so, click on “New Video”. ❗ Before you upload a video, make sure it complies with the following [...]

Getting Started: Tutorial Video

Welcome! It looks like you are interested in our Authoring and Production Tools to create an audio description. We created a tutorial video below covering all of the basic functions in our software. Use the links on the left-hand side or the search above to find more in-depth instructions on how to use our tools. We have also provided answers to frequently asked questions. We hope you’ll enjoy using our software! How to create a text-to-speech audio description in 5 minutes In this video, you'll learn how easy it is to: upload your video to the platform write the audio [...]

How do I change my profile details?

First, click on “Profile” on the left side. This provides you with an overview of your profile. To change your profile settings, first click on the three dots in the top right corner and select “Settings”. This is where you can change your name, edit your password, and choose an avatar. You can also change the interface language and select whether to show the editor tour.

How does the chat work?

Click on the speech bubble in the text block. The chat feature opens up on the right side. The timecode will be tagged; write your note afterwards. Clicking on the note opens the cue point.

How do I add sub-accounts to projects?

Go to the project to which you want to add sub-accounts and scroll down to Project Members. Click on "New Member". Next, select the sub-account from the dropdown. You can also specify the rights for the sub-account. Click on "Create". The user of the sub-account can now go to https://app.videotovoice.com/ and log in with the details you used to create the sub-account. After log in, they will then see the project they've been added to in their overview.

How do I create sub-accounts?

If you use our production tools, you can create sub-accounts under your main account. These sub-accounts can then be used by team members so you can work on projects together. Please contact support to get permission to add sub-accounts. First, go click on “Profile” in the left sidebar. Scroll down to Accounts and click on “New Account”. Here you can enter in the details (the person's email address, a password) to create the sub-account.

How do I add another Pro user to the project?

It is possible to add another Pro user to a project so that you can work on it together. On the left side, click on “Contacts”. Next, click on “New Contact”. Add the person’s email address (the contact needs to have a Pro account). You can also add a note. Click on “Create”.

How do I move cue points around?

There are a number of ways to move cue points around. Method 1 Click into the text block and use the arrows to move the cue point one frame forward or back. Method 2 Move the cue points around in the timeline using drag and drop. Method 3 Go to the quick navigation feature, and click on the edit symbol. You have the option to bulk edit all cue points if required. Use the check marks to select which cue points to edit. Enter the new timecode or use the rewind and fast-forward buttons.

How do I add tags?

Go to the text block and click on one of the icons representing a tag. As you can see, there is the option to tag: people places objects On the right side, you can open up the glossary for each tag type by clicking on the icons. In this instance, a people tag called “Speaker” has been given to the text block. Click on the tag to go to the text block.

How does the quick navigation feature work?

The quick navigation feature is a great way to search through the audio description, ensure your wording is consistent, and make any corrections to the text. Click on the icon in the top right corner of the editor. This opens up the quick navigation feature. Enter a term in the search field. The text blocks (cue points) containing the search term will now appear. Click on the entry to open the text block belonging to it.

How does the video player work?

The video player is easy to use, allowing you to work on your project quickly and efficiently. Use the buttons to play, stop, rewind, and fast-forward the video. On the right, you can adjust the volume of the audio description in relation to the original audio track. Here are some keyboard shortcuts for easy navigation: Arrow keys : move one frame forward or back SHIFT + arrow keys : move 3 seconds forward or back SPACE : play and pause the video

How do I delete a document?

First, go to the project overview and scroll down to the documents. Click on the three dots next to the document and select “Delete”.

How do I change the voice in a document?

Method 1 First, go to the overview of your projects. Click on the three dots next to the project and select “Settings”. Next, change the default voice. Select “Apply voice to existing text blocks”.

How can I create my audio description in other languages?

Each document has one language. To have your audio description in another language, you have to create another document for it. In the project overview, scroll down to your audio description under documents. Click on the three dots next to your audio description and select “Duplicate Document”. In the next window, select the document type and click on “Start”.

How do I delete a project?

You will need to delete projects when you have reached the maximum number and you want to create a new one. Before you delete a project, be sure to make a back-up of it first. First, go to the overview of your projects. Click on the three dots next to the project and select “Delete...”. In the next window, click on “Delete”.

What do I do if I get a new version of the video to work on?

First, go to the overview of your projects. Click on the three dots next to the project and select “Copy Project”. Click on “New Video” to upload the updated version of your video.

What do I do if I need several versions of the script?

If your video requires different versions of the script, there is no need to duplicate the project or create a new one. Instead, all you have to do is duplicate the document within the project. In essence, one video is one project. For each project, you can create various documents for the same video without needing to duplicate the project or create a new one. Under Documents, click on the three dots to the right of the document you want to duplicate. Next, click on "Duplicate Document". In the next window, select the document type you need and click on [...]

The timecode in my video doesn’t match the timecode in the software. What do I do?

There are a couple of ways to tackle this issue. Method 1 First, go to the overview of your projects. Click on the three dots next to the project and select “Settings”. In the next window, adjust the timecode offset. Click on “Update Project”. Method 2 If you’re working in the editor, you can also easily change the project settings. To go to the project settings, click on the gear symbol above the timeline. In the next window, choose the correct frame rate in the dropdown. Click on “Update Project”.

One of my videos is in 25 fps while the other one is in 24 fps.

There are a couple of ways to tackle this issue. Method 1 First, go to the overview of your projects. Click on the three dots next to the project and select “Settings”. In the next window, choose the correct frame rate in the dropdown. Click on “Update Project”. Method 2 If you’re working in the editor, you can also easily change the project settings. To go to the project settings, click on the gear symbol above the timeline. In the next window, choose the correct frame rate in the dropdown. Click on “Update Project”.

How do I add a cue point?

In the timeline, first select where you want to add the cue point. Next, click on the “+” symbol to the left of the timeline. A text block will appear on the right side Write your text in the box. You’ll notice the cue point (blue box in the timeline) getting longer as you write more text. Note that your work will be saved automatically. Here are some keyboard shortcuts for easy navigation: ENTER = Set cue point ESC = Leave cue point

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